Printable quote template

How do I make a price quote to print?

This quote maker builds the page in your browser. You type your details, the client and one item per line, with quantity and unit price. The page works out each line total, the subtotal, the discount and the total. Pick one of three templates. Print it, save a PDF or download a Word file. It is free, with no sign-up.

How to make the quote

1. Type your name or your business name and your contact details.
2. Type the client name, the quote number, the place and the date.
3. Write one item per line, in this format: Description | Quantity | Unit price.
4. Check the table. The page works out each line total and the total of the quote.
5. If you want, type the discount, how long the quote is valid, and the payment and delivery terms.
6. Pick the template and the color. Tap Print the sheet, or choose Save as PDF in place of the printer.
7. To edit on a computer, tap Download for Word and open the .docx file.

How to write the items

• One item per line. Split the parts with the vertical bar: Living room painting | 1 | 480.00.
• The quantity can have decimals and a unit: 1.5 m or 8 h.
• With no quantity, the page counts 1: Call-out fee | 60.00.
• The price can have thousands and cents: 1,280.50. The currency symbol is optional.
• A line with no price, or with a price the page cannot read, shows a dash and stays out of the sum. Fix the line and the total changes right away.
• Copied from a spreadsheet? You can paste it. The page reads columns split by tabs.
• About 20 items fit on the first page. Past that, the quote goes on to the next page.

What a quote needs to have

• Who makes the quote: name, tax ID or registration, and contact details.
• Who it is for: the client name.
• Each product or service, with quantity, unit price and line total.
• The total, with the discount taken off when there is one.
• How long the price is valid.
• The terms: payment method and delivery or completion time.
• The Accepted by line, for the client to sign on approval.

The three templates

• Classic: your details on the left, the title on the right and thin rules in the color you pick.
• Modern: a color band at the top, a colored table header and a highlighted total.
• Simple: black only, with a grid table. It uses the least ink.

Quote template for Word

• Tap Download for Word. The .docx file is built on your device, with the items and the total already worked out.
• The items go in a real table. All the text can be edited.
• In Word the amounts are plain text. If you change a price there, redo the sum or build the file again here.
• The same file opens in Google Docs, LibreOffice and Pages.
• The logo goes in the header of the document.

Tips

• Describe each service clearly. A clear quote avoids arguments later.
• Number your quotes in sequence. It makes an old quote easy to find.
• This is a general template. A quote signed by the client shows what was agreed, but it does not replace a contract or an invoice. The rules change from country to country, so ask an accountant or a lawyer when in doubt.

Privacy

• The names, the items and the amounts stay on your device. The page uploads nothing.
• The text is kept in this browser for your next visit. That way your details are already there for the next quote.
• The logo is not kept. Choose the file again when you come back.

Frequently asked questions