Printable receipt template

How do I make a payment receipt to print?

This receipt maker builds the page in your browser. You type who paid, the amount, the reason and who received it. The amount shows in figures and in words. Pick a simple, rent or service receipt, with one or two copies per page. Print it, save a PDF or download a Word file. It is free, with no sign-up.

How to make the receipt

1. Pick the type: simple receipt, rent receipt or service receipt.
2. Type the amount. It can be 1250, 1,250.50 or $1,250.50. The amount in words shows up by itself.
3. Fill in who paid, what the payment was for and who received it. An empty field becomes a blank line to fill in by hand.
4. Pick one copy or two matching copies on the same page.
5. Tap Print the sheet. To keep a file, choose Save as PDF in place of the printer.
6. To edit the text on a computer, tap Download for Word and open the .docx file.
7. Sign the receipt. The person who received the money is the one who signs.

What a receipt needs to have

• The name of the person who paid, with an ID number when there is one.
• The amount in figures and in words. If the two differ, there is doubt.
• What the payment was for: the item sold, the service done or the month of rent.
• The place and the date.
• The name and the signature of the person who received the money.
• The payment method and a control number help, but they are optional.

When to use each type

• Simple receipt: a sale between people, a deposit, a loan paid back or any one-time payment.
• Rent receipt: the landlord confirms the rent for the month. Write the address on line 1 and the month on line 2.
• Service receipt: a freelancer confirms payment for a job done. Describe the service in a few words.

Keep your copy

• With two copies, one stays with the person who paid and the other with the person who received. Cut along the dashed line.
• The two copies match and are marked Copy 1 and Copy 2.
• Keep the receipt with the contract or the proof of the bank transfer.
• People who pay rent usually keep the receipts for every month.

Receipt template for Word

• Tap Download for Word. The .docx file is built on your device, with the details you typed.
• All the text sits in the body of the page and can be edited. The logo goes in the header.
• The same file opens in Google Docs, LibreOffice and Pages.
• Keep a copy as your receipt template and change only the name, the amount and the date.

A receipt is not an invoice

A receipt shows that a payment was made. It does not replace an invoice or a tax document where one is required, such as for sales or services by a business.

This is a general template. It does not replace advice from an accountant or a lawyer. The rules change from country to country, so check what applies where you live.

Privacy

• The names, the ID numbers and the amounts stay on your device. The page uploads nothing.
• The text is kept in this browser for your next visit. On someone else's computer, clear the fields when you finish.
• The logo is not kept. Choose the file again when you come back.

Frequently asked questions